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Farcet Parish Council
Full Council Meeting 8th September 2009
Minutes
Present: Cllrs Blackford, Davies, Day, Gillam, Hill, Killingworth and Watkins and the Clerk
– Mrs Janette Rickman
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1.
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Apologies: Cllr Butler – working. Cllr Quarizzo – social engagement.
The council accepted the apologies.
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2.
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Declaration of interest. Cllr Blackford declared a personal and prejudicial interest in item 10 as her husband is a payee and item 15(a) as her husband is the person requesting the item. Cllr Watkins declared a prejudicial interest in item 15(e) as he is a director of the Anglia Regional Cooperative Society.
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3.
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Public Forum: The meeting was suspended at 7.34pm as there were two members of the public present who expressed an interest in becoming a councillor. They briefly introduced themselves to the council. The applications for the two casual vacancies will be on the agenda for the October meeting. The meeting resumed at 7.41pm.
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4.
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Approval of the minutes of the meeting held on 11th August 2009.
Resolution
It was proposed by Cllr Blackford, seconded by Cllr Davies and carried that the minutes are approved.
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5.
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Matters arising from the meeting held on 11th August 2009. The Jointly funded minor improvement reply has been received. The clerk was asked to put it on the agenda for October.
As Yaxley Parish Council has not replied to the council’s letter regarding the Eli Nightingale charity, the clerk was asked to contact the Charity Commission.
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6.
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The Clerk was asked to contact HDC regarding the re-siting of the recycling bins.
Resolution
It was proposed by Cllr Watkins, seconded by Cllr Gillam and carried that a site at the cemetery, behind the fence on a new concrete plinth which could be accessed by the public from the footpath is offered to Huntingdonshire DC.
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7.
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Village Hall. Cllr Gillam suggested that the rents should be as follows:
Large Hall: Regular users £8 per hour One-off users £10 per hour
Small Hall: Regular users £6 per hour One-off users £8 per hour
Both Halls: Regular Users £12 per hour One-off uses £15 per hour
The trust deed and lease should be drawn up as soon as possible.
Resolution
It was proposed by Cllr Davies, seconded by Cllr Watkins and carried that the rents are approved and will be implemented on 1st January 2010.
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8.
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The lease regarding the playing field had only been received on 7th September leaving no time for the lease to be read.
Resolution
It was proposed by Cllr Watkins, seconded by Cllr Blackford and carried that Cllr Watkins read through the lease and should he find it satisfactory it will be signed as soon as possible.
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9.
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Report on the playing field equipment and feedback on the consultation held on 6th September.
Cllr Blackford reported that SMP were the preferred supplier as they met the design and quality that the working party required. Two further quotes were sought. Wicksteed quoted £27788.69 plus VAT and Anglian Playgrounds could not offer the specifications of the tender.
Resolution
It was proposed by Cllr Blackford, seconded by Cllr Day and approved, 5 votes for and 2 votes against, that an order with SMP is placed at a cost of £28018.42 plus VAT for the 3 cell meeting point and the Velocity climbing frame once the lease has been signed.
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10
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Bank balances
The council have spent 55% of the 2009/10 budget. The bank balances are as follows:
Bank of Ireland: £20392.27
£43996.80 ringfenced 106
£ 602.45 ringfenced clerk’s gratuity
£64991.52 Total
Community A/c £1359.22
Business A/c £5252.05
Petty cash £ 53.46 DR
Total funds £ 71549.33
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11.
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Accounts for payment.
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55
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102177
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08.09.09
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Lexis Nexis
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8th Ed CAB Book
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£ 59.05
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56
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102178
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08.09.09
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Barford Pest
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Wasp nest removal
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£ 40.25
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57
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102179
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08.09.09
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Faraway Art
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Print newsletter
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£ 42.00
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58
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102180
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24.09.09
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J Rickman
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Wages
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£ 804.05
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59
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102181
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30.09.09
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Inland Revenue
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PAYE
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£ 160.04
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60
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102182
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08.09.09
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Petty Cash
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£ 100.00
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61
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102183
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08.09.09
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Viking Direct
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Labels and 2 ink
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£ 53.07
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62
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102184
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08.09.09
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J Rickman
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Balance of CRB fee
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£ 36.00
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63
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102185
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08.09.09
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PCK Marketing
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Newsletter delivery
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£ 61.60
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64
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08.09.09
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Transfer from BPA
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To Community a/c
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£2000.00
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Resolution
It was proposed by Cllr Hill, seconded by Cllr Killingworth and carried that the Parish Council accounts are paid. Cllr Blackford abstained as she had declared an interest.
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12
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Village Hall Accounts and financial statement.
The Village Hall bank balance is £135.41 DR. £446.70 has been paid in during September. The clerk reported that there is money due.
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8
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08.09.09
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100008
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British Gas
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Gas
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£192.11
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9
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08.09.09
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100009
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HDC
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Rates Aug & September
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£176.00
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10
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08.09.09
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100010
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Prestige Cleaning
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Hall clean and carpets
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£207.00
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Resolution
It was proposed by Cllr Gillam, seconded by Cllr Day and carried that the accounts are paid.
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13.
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The council asked the clerk to inform CPALC that it would not be taking up the offer of the Future Jobs Fund.
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14.
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Planning:
Ammended plans – 0900526FUL – Archery Field.
The council has no objection to the amendment.
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15.
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Cemetery
a) Storage
Resolution
It was proposed by Cllr Watkins, seconded by Cllr Gillam and carried that the council will not offer part of the chapel for storage. Cllr Blackford abstained and left the room as she has a prejudicial interest.
b) Quantity of wire to be removed. The clerk was asked to order a grey bin.
c) Rabbits. The clerk was asked to get advice.
d) Items of historical interest held by previous Chairman. Cllr Davies will
obtain the items.
e) Two monuments were approved by the council. Cllr Watkins abstained
and left the room as he had declared a prejudicial interest.
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16
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Reports from Representatives on outside bodies.
Cllr Watkins reported that the Standards Committee have stressed that a councillor cannot speak at public meetings when an election is imminent.
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17
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Correspondence. Nobody offered to attend the ACRE AGM.
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18
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Police Report
Three thefts from gardens, one bicycle theft, two cases of stones breaking windows, damage to moving car, theft of charity bag, van window broken and thefts from a scrapyard. The report showed 10 crimes in total
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As there was no further business, the meeting closed at 9.35pm.
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